Import & Export Manager

About Company

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

Job Summary

The Import and Export Manager will ensure compliance with the company via the use of Government, Company, and or Corporate policies. This position is required to review and have knowledge of appropriate licensing compliance for shipments, as well as reviewing contracts for required clauses and compliance. May require filing for licensing for shipment with Bureau of Industry and Security, (BIS). This individual will interface with internal and external functions, customers, foreign and domestic freight forwarders as well as customs officers and other contacts as necessary to ensure coordination of shipments. The Import and Export Manager will work directly under the direction of the Logistics Senior Manager. Will interact across functions and work closely with Sales Operations, Logistics, (Shipping,) Regulatory and several departments that play a role in customer facing to ensure that company policies, compliance updates and proper training are effectively followed and completed. This individual will work with Strategic sourcing and Purchasing to ensure that imports that shipped for use to Mizuho are classified correctly and comply with import regulations.

This position will have to understand and/or be proficient to learn the import and exports compliance laws and regulations of different countries such as EMEA, Latin America, Asia Pacific, and the Oceania as well as United States. The Import and Export Manager will assist in creating, developing and or auditing the company processes and make recommendations as laws and regulations change by either corporate and/or the local, domestic and international governments. This individual will also work closely with Logistics in the selections of Carrier/Forwarder for product shipments, creating and negotiating potential contractual relationships on a Global scale that fulfills the growing demands of Mizuho OSI.

The Import and Export Manager oversees the entire process of importing and exporting goods across international borders, ensuring compliance with trade laws and regulations, managing logistics, coordinating with suppliers, negotiating contracts, and guaranteeing timely delivery while navigating customs procedures and potential issues that may arise during international shipments; essentially acting as the primary point of contact for all aspects of a company's international trade activities. 

By overseeing shipping, personnel and working with freight forwarders and carriers for exporting products via customs and policies in other countries, while working with purchasing on imports from global markets in Mizuho, OSI.

Responsibilities:

• Interpret US Customs, Export Administration Regulations (EAR), Bureau of Industry and Security (BIS) and other Government Agency rules and regulations.
• Implement, update and monitor these rules where applicable to our business processes.
• Ensure legal compliance and provide import/export administration controls within the applicable rules to include any licensing.
• Determine if licensing is required with various governmental authorizing agencies including Bureau of Industry and Security (BIS), Census Bureaus, State and Treasury HTS classifications.
• Manage reporting to BIS for license exceptions and ENC reporting.
• Interacts and collaborates across the organization including but not limited to Sales, Regulatory, Logistics, and Engineering.
• Provide and ensure for accurate information to freight forwarders, customs brokers, and other service providers regarding taxes with international countries based on regulations as well as trade tariffs.
• Handle all issues related to US Customs Regulations.
• Provide ECCN (Export Control Classification Number), USHTS (US Harmonized Tariff Schedule) Schedule B Export Codes.
• Review, analyze and evaluate export transactions (contracts, agreements, and orders) accordingly and make recommendations as necessary to management.
• Perform screening of the "bill to" and "ship to" addresses to ensure product is not being shipped to individuals or corporations identified as high-risk individuals by the U.S. government (i.e. terrorists).
• Maintain compliant export files to support licensing, customer, and transaction screening and classification determinations. Collect appropriate documentation for historical record keeping.
• Conducts periodic departmental training and auditing for import/export compliance with various internal departments (Engineering, Senior Sales Managers, Sales/Order Administration, Customer Service, Logistics, Shipping and HR). Provides import/export compliance material and training for new hires.
• Ensure export documentation is completed properly with appropriate export classification.
• Communicate, coordinate and train personnel on Boycott and Embargo regulations / requirements.
• Conducts site audits for both export and import compliance.

• Understand Mizuho OSI’s business objectives and the relationship between the Department and those objectives; to support and follow the Corporate Vision, Mission & Values Statements, to maintain the services and quality levels set by Mizuho OSI, and to continually enable Mizuho OSI to be a great place to work.
• Understand, follow and support Mizuho OSI’s internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).

Qualifications & Requirements:

BS/BA degree in business with specialization in Supply Chain and Logistics with at least five (5) years of demonstrated work experience applying import/export regulations.  Minimum of one (1) year of management experience in the medical device industry is required. A minimum of one (1) year leadership experience, including managing both exempt and non-exempt staff is required. In this position it is necessary to have a certification or license in the field of Import and Export Compliance.

• The Import and Export Manager is an individual contributor role.
• Attention to details and the ability to communicate effectively with all levels of management and employees within the company, as well as with US Government officials as required.

• Knowledge of Incoterms and export codes, (example: schedule B), taxes and tariffs.
• Ability to clearly express oneself verbally and in writing effectively with employees and other business contacts in a courteous and professional manner.
• Excellent customer focus with a high sense of urgency. Ability to provide excellent interpersonal and communication skills.
• Ability to function calmly in a fast-paced environment managing multiple priorities simultaneously. Ability to positively manage situations of a dynamic nature; to modify plans, actions, and decisions in light of changing situations and circumstances while still meeting, or proposing modified, deadlines.
• Experience with domestic and international 3PL for product and distribution strategies.
• Strong ability to conduct a comprehensive analysis prior to making a decision. Erroneous decisions have the potential to impact achievement of business objectives.
• About 10% travel may be required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Range - 118K-136K + MBO 10%