Apply now »

Payroll Tax Specialist

Date:  May 5, 2025
Category:  Corporate
Location: 

Union City, CA, US, 94587-1234

About Company

Mizuho OSI is the leader in the markets for specialty surgery and patient positioning. The company’s portfolio includes specialty surgical tables for procedure-specific approaches that improve patient outcomes in spine and orthopedic surgeries along with disposable and reusable surgical patient care products.

 

Job Summary

The Payroll Tax and Payroll Specialist is responsible for ensuring the accurate and timely payment of federal, state, and local payroll taxes and assist with processing bi-weekly payrolls for hourly and salary US employees. This role also oversees the preparation and filing of payroll tax returns, reconciliations, and ensures compliance with all regulatory requirements.

 

Responsibilities:

  • Accurately process and reconcile all payroll tax withholdings and liabilities for multiple jurisdictions.
  • Prepare and file federal, state, and local payroll tax returns, including quarterly (Form 941) rate updates and annual (Form W-2, W-3) filings.
  • Manage tax registrations for new jurisdictions and maintain up-to-date company profiles with tax authorities.
  • Research and resolve tax notices, discrepancies, or issues with taxing authorities in a timely manner.
  • Reconcile payroll tax general ledger accounts monthly and prepare necessary journal entries.
  • Assist with year-end payroll processing, including W-2 corrections and amended returns.
  • Partner with internal Payroll, HR, and Accounting teams to ensure accurate data flow and reporting.
  • Respond to internal and external inquiries regarding payroll or payroll tax issues.
  • Process off-cycles and on-demand checks if needed.
  • Knowledge of CA termination compliance policies.
  • Knowledge of bi-weekly timekeeping, including weekly monitoring and resolution of timekeeping errors.
  • Identify process improvements to enhance the efficiency and accuracy of payroll and payroll tax operations.
  • Support audits related to payroll taxes, including providing documentation and explanation as needed.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed while sitting at a desk for long periods of time. Required duties include operating a computer, reading, writing and using a telephone. Walking or standing within the office area may be required for the operation of office equipment and for attending meetings. The employee may be required to lift up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions or this job. Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

 

Qualifications & Requirements:

  • Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent experience).
  • 5+ years of experience in payroll tax and payroll processing, preferably in a multi-state environment.
  • Strong knowledge of federal, state, and local payroll tax laws and regulations.
  • Proficiency with payroll systems (e.g., SAP, ADP, Workday, Ceridian) and Microsoft Excel.
  • Exceptional attention to detail, organizational skills, and problem-solving abilities.
  • Ability to work independently and prioritize tasks in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Preferred Qualifications:

  • Experience with SAP SuccessFactors Payroll and SAP Time
  • CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) certification.
  • Experience with payroll tax compliance for large, multi-state employers.
  • Knowledge of international payroll tax compliance (if applicable).

 

NOTE: This job description in no way states or implies that these are the only duties or functions to be performed by the incumbent. Team Members will be required to follow any other job-related instructions and to perform any other job-related duties/functions requested by their People Leader.

 

Salary Range: $90,000- $118,000 DOE + potential annual bonus + comprehensive benefits package


EOE STATEMENT

Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state or local laws.

Mizuho OSI conducts criminal conviction background checks and drug screening through a third-party screening vendor which includes searches of address history, criminal convictions, court records, education verification, employment verification, and reference checks. In addition, depending on the nature of the position for which you are applying, a motor vehicle driving report, a credit report, and/or ID checks in other non-U.S. countries are also included.

Criminal conviction background checks will run after an applicant has received and accepted a conditional offer of employment. After a conditional offer is made and before any background check is performed, applicants will receive background check disclosure and consent forms under state and federal laws, such as the Fair Credit Reporting Act and the Investigative Consumer Reporting Agencies Act. Existence of a criminal record is not an automatic bar to employment. An assessment will be made about whether the conviction has a direct and adverse relationship to the job in question. No job offer will be withdrawn, and no adverse action will be taken against any employee, based on the results of a criminal conviction background check, without an individualized assessment of whether the applicant’s conviction history has  direct and adverse relationship with the specific duties of the job in question.

Top Reasons To Join The Mizuho OSI Team

• Privately held company with a tradition of market leadership and best-in-class innovation
• Fast-paced entrepreneurial culture focused on dramatically improving patient outcomes through personal empowerment
• Emphasis on continuous improvement and celebration of our values of R.E.S.P.E.C.T. and the Mizuho OSI Way.
• Create innovative solutions designed and manufactured at our HQ in Northern California

The Mizuho OSI Way

In 1978, we set out to change the way patients undergo surgery. As a Mizuho OSI customer, you can expect our commitment to the following…
• We commit to your satisfaction. If you are dissatisfied, we will strive to make it right.
• We do things the right way. We commit to hire people with competence, generosity and a caring attitude.
• We motivate our employees to use their individual strengths to provide creative solutions, changes, and innovations.
• We anticipate your needs through customer experiences, thus nurturing our relationships.

Collectively, this creates an environment that enables and inspires healthcare professionals to improve the lives of patients.
Dare to go further. Care to do more.

BENEFITS

At Mizuho OSI, we believe better solutions and decisions are born of diversity and are proudly an EEO/AA employer. We offer a comprehensive benefits package that includes: medical, dental, vision, life insurance, 401k with matching, educational assistance and more.

FOR OUR SERVICE MEMBERS AND VETERANS

Mizuho OSI values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at Mizuho OSI, please contact HR at (510) 429-1500.

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with Mizuho OSI, we would like to ensure your application process goes as smoothly as possible. If you need additional assistance, information or answers to your questions, feel free to contact HR at (510) 429-1500.

EOE STATEMENT

Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state or local laws.

BENEFITS

At Mizuho OSI, we believe better solutions and decisions are born of diversity and are proudly an EEO/AA employer. We offer a comprehensive benefits package that includes: medical, dental, vision, life insurance, 401k with matching, educational assistance and more.

FOR OUR SERVICE MEMBERS AND VETERANS

Mizuho OSI values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at Mizuho OSI, please contact HR at (510) 429-1500.

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with Mizuho OSI, we would like to ensure your application process goes as smoothly as possible. If you need additional assistance, information or answers to your questions, feel free to contact HR at (510) 429-1500.

Apply now »