Project Management Coordinator 3

Date:  Sep 10, 2022
Category:  Research and Development

Union City, CA, US



The Project Management Coordinator assists the Project Management function in Research and Development (R&D) in all phases of a project, from planning, execution, and through the end of the project.  Develops work plans, tracks progress and delivers status reports.


Assists in the coordination, planning, organizing of materials and human resources to ensure the successful completion of assigned medical device projects.  Ensures projects meet established goals and deadlines.


We are looking for you, if you have the ability to:

  • process complex data into information.
  • stay calm when deadlines are near.
  • organize work and multi-task.
  • learn from mistakes and move-on.


Here is what you will do day-to-day

  • Assist and participate in R&D and cross functional team meetings related to projects; document meeting minutes; prepare and/or edit meeting minutes, presentations and tables; coordinate processes to complete projects deliverables across functional areas including but not limited to: Marketing, Quality & Regulatory Affairs, Purchasing and Operations.
  • Maintain document control and database; file all project related documents whether in hard copy or electronic format.  Create and process documentation to release items into company’s Engineering Change Control database (ECN); interface with the Document Control department regarding related documents.
  • Coordinate with functional management to document the appropriate allocation of human resources based on project needs and scheduling.
  • Assist management in developing a comprehensive workflow process for the Project Management Department.
  • Develop and review project status/reports with management.  Work with the Sr. Manager of Project Management to maintain scope, materials, and other job details as required.
  • Work with project teams to understand and assist with tracking all work, tasks, and project assignments to completion; escalate any project related issues, such as scheduling and/or urgent requests as appropriate.
  • Track and monitor project activities and team communication regularly to ensure all schedules run smoothly and all jobs are completed as expected. 
  • Report project(s) status on a regular basis to corresponding departments and communicate updates with management.
  • Analyze problems and formulate plans to overcome challenges and to get work done quickly with a high degree of quality; make sound and logical decisions and choose the appropriate courses of action based on the parameters of the situation at hand and to use continual improvement problem solving skills.
  • Understand, follow and support Mizuho OSI’s internal Quality System policies, procedures and work instructions including but not limited to applicable external regulations (21 Code of Federal Regulations Part 820 Quality System Regulations and applicable International Standards).



What you will need to be successful in this role:

  • Experience and education – as outlined below, per job level.
  • Excellent computer skills including operating Windows based personal computers, various office equipment and machines.
  • Ability to efficiently and effectively use Microsoft products such as Outlook, Word, Excel, and PowerPoint. 
  • Ability to use advance Excel features such as Pivot Table, VLookup, and produce Report is highly desirable.
  • Experience with MS Project is a plus.
  • Experience with a top-tier ERP, PLM system is a plus.
  • Experience with assisting project management, strong organizational skills, and working knowledge of project management best practices, including Scheduling, Resource Management, Cost Management, documenting, and implementing project related tasks.
  • Ability to clearly and effectively express oneself verbally and through written means, Able to prepare meeting minutes, agendas, presentations, and reports.
  • Ability to demonstrate strong analytical skills, and attention to detail.
  • Ability to communicate effectively with employees across different functions internally and externally and in a courteous and professional manner.
  • Able to demonstrate an understanding, and the regular use of a time management process, which systematically structures one’s own work to provide for effective task performance and to plan and prioritize items to meet future demands.


What you need to be prepared for: 

Duties are performed while sitting at a desk for long periods of time. Required duties include operating a computer, reading, writing and using a telephone. Walking or standing within the office area may be required for the operation of office equipment and for attending meetings.  Bending, stooping and kneeling occasionally may be required.   The employee may be required to lift 25 pounds.


Job duties are performed in an office environment utilizing standard office equipment such as a computer, photocopier, and telephone.  The noise level in the work environment is usually low to moderate.


Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


NOTE: This job description in no way states or implies that these are the only duties or functions to be performed by the incumbent. Employees will be required to follow any other job-related instructions and to perform any other job-related duties/functions requested by their supervisor.



Top Reasons To Join The Mizuho OSI Team

• Privately held company with a tradition of market leadership and best-in-class innovation
• Fast-paced entrepreneurial culture focused on dramatically improving patient outcomes through personal empowerment
• Emphasis on continuous improvement and celebration of our values of R.E.S.P.E.C.T. and the Mizuho OSI Way.
• Create innovative solutions designed and manufactured at our HQ in Northern California

The Mizuho OSI Way

In 1978, we set out to change the way patients undergo surgery. As a Mizuho OSI customer, you can expect our commitment to the following…
• We commit to your satisfaction. If you are dissatisfied, we will strive to make it right.
• We do things the right way. We commit to hire people with competence, generosity and a caring attitude.
• We motivate our employees to use their individual strengths to provide creative solutions, changes, and innovations.
• We anticipate your needs through customer experiences, thus nurturing our relationships.

Collectively, this creates an environment that enables and inspires healthcare professionals to improve the lives of patients.
Dare to go further. Care to do more.


Mizuho OSI is an Equal Opportunity Employer and makes business decisions based on job related criteria only. Company policy prohibits unlawful discrimination based on race, color, religious creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, sexual identity, or any other consideration made unlawful by federal, state or local laws.


At Mizuho OSI, we believe better solutions and decisions are born of diversity and are proudly an EEO/AA employer. We offer a comprehensive benefits package that includes: medical, dental, vision, life insurance, 401k with matching, educational assistance and more.


Mizuho OSI values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at Mizuho OSI, please contact HR at (510) 429-1500.


If you are a person with a disability or a disabled Veteran and are applying for a job with Mizuho OSI, we would like to ensure your application process goes as smoothly as possible. If you need additional assistance, information or answers to your questions, feel free to contact HR at (510) 429-1500.

Nearest Major Market: San Francisco
Nearest Secondary Market: Oakland